Publications
Over the years, KNADS has generated several publications and in particular manuals aimed at guiding public offices on different aspects of managing of public records.
A Manual of Records Management, November 2002:
This manual provides clear guidelines on records management best practices within the public service. It is also an excellent resource material for trainers in records management in the civil service. Key topics covered within the manual include;
- Introduction to Records Management
- Registry Management
- Mail Management
- File control and movement Procedures
- File Classification schemes
- Records survey, appraisal and disposal procedures
- Establishment of Institutional Records Centres
- Application of ICTs in Records Management
- Security and Disaster Management planning for records
- Challenges in records management
Principles of Arrangement and Description of Archival Materials (Revised, 1997):
Until 1984 the arrangement and description of archival materials in the Department was based on the Deposit System. The Deposit Concept implied tat every new accession received in the National archives was assigned a new deposit number.
Basically the deposit number is equivalent to an accession. Later this system was discerned to violate to a certain extent, the principles of provenance and that of original order both intellectually on paper and physically on the shelves. Hence, a decision was reached in 1984 to replace the deposit system with the current classification scheme and a Manual was issued to that effect. This Manual thus revises the earlier one introduced in June 1984.
Principles of Arrangement and Description of Archival Materials (Revised, 1997):
Until 1984 the arrangement and description of archival materials in the Department was based on the Deposit System. The Deposit Concept implied tat every new accession received in the National archives was assigned a new deposit number.
Basically the deposit number is equivalent to an accession. Later this system was discerned to violate to a certain extent, the principles of provenance and that of original order both intellectually on paper and physically on the shelves. Hence, a decision was reached in 1984 to replace the deposit system with the current classification scheme and a Manual was issued to that effect. This Manual thus revises the earlier one introduced in June 1984.
A Manual for Archives and Records Classification in the Kenya National Archives, June 1984:
Prior to 1984, the arrangement, listing and description of documents accessioned in the Department was based on the Deposit System which had been introduced in the country in the 1950’s, probably by C. Bwye, the officer in charge of embryonic Government Archives service. The first accession registers which were opened in 1956 had in fact a provision for deposit and also an accession number. However by the early 1980s, it was realized that the Deposit System was violently violating the principle of the sanctity of the original order, the basic principle in the arrangement and description of archives. Therefore it became necessary for the department to replace the Deposit System with a more compliant classification methodology. This Manual therefore outlines in adequate details the introduction and application of the “new†classification system introduced in the Kenya National Archives in 1984 for arrangement and description of records.